Who we are
Our website address is: https://commons.epicn.org.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
If you complete a contact form on the website, your data will be used in our mailing lists to send you important information. Users may unsubscribe from these mailing lists at any time.
If the contact form is completed by an account holder, the information collected will be connected to data about you. Forms completed by visitors without accounts will not be tied to user data other than the fields collected in the data form. Contact forms and other feedback forms put on the site improves the services provided. .
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
These websites may collect data about visitors use of the site. This data improves the services provided.
Who we share your data with
To administer EPIC-N services and programs, data are shared across series of third party software and contractors performing services to EPIC-N and/or its constituents.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
Your contact data will be used only in the provision of EPIC-N related services. EPIC-N staff will store it securely using internal and third-part software systems.
Additional information
How we protect your data
Data collected is password protected.
What data breach procedures we have in place
If a data breach occurs, you will be notified electronically.
What third parties we receive data from
EPIC-N receives data from google suite software, Mail Chimp, Qualtrics, Word Press, and social media software.
What automated decision making and/or profiling we do with user data
Some data collected are used to distinguish levels of interest in starting an EPIC program. Some data collected are used to distinguish if users should receive messaging for community stakeholders or university stakeholders.